FlashTeams Financials
Know what your projects will cost, earn and deliver, while there is still time to act.
Financials follows each project from first estimate to final margin: the effort, the price, the cost to date and the likely finish.
Every figure comes from the work your people and agents already plan and log in FlashTeams.
Why Financials
From the first estimate to the final margin
Most teams learn what a project cost only at the end, from a spreadsheet stitched together out of timesheets, invoices and guesses. Financials takes each project through five steps and keeps every number current as the work moves.
- 01/EstimateHow big is the work, really?
- 02/PriceWhat will we make?
- 03/Budget and approveWhat are we committing to?
- 04/TrackWhat are we spending, and on what?
- 05/Forecast and actWhere will we land, and what do we do?
Then back into the next estimate. The estimating model is refit every week on the tasks you finished, so the next project starts from what really happened.
Built from what your teams already do
- Requirements and plans
- Task estimates
- Time people and agents log
- Rates, templates and tiers
- Calendars and time off
- Budgets
- Licenses, vendors and infrastructure
- Cloud bills
- AI usage
01/ Estimate
Estimates that learn from your own finished work
Plan a project and every task gets a typical time and a likely range, from the work your teams have already finished. Add them up and you know how big the project really is.
- FlashBrain breaks the requirements into phases and tasks, each with a role and hours
- A project’s range comes from how far your past projects landed from their estimates
- Refit every week, with every estimate set beside the real hours
02/ Price
Know the margin before you agree the price
Set the price and the Simulator plays the work out thousands of times against every cost: the likely margin, the range, and the chance of reaching your target or making a loss.
- Billing rates, billing rates up to a cap, or a fixed price
- Quote a program before anyone is assigned, from a squad you choose
- Priced by milestone or retainer, in your own currency
- Internal work forecast against its budget, with spend split into run, grow and transform
03/ Budget and approve
Plan, forecast and actual, side by side
Enter the plan month by month, save each new forecast as a version, and send budget changes for approval. Then compare plan, forecast and actual for any month, quarter or year.
- Monthly plans for a project, a program or a department
- Every forecast kept, so you can see how the numbers moved and when
- Budget changes go to the people who sign them off, and the history stays with the budget
04/ Track
Every cost, not just logged time
Licenses, vendors, infrastructure, cloud bills and AI usage are recorded against the project or program they serve. The total cost of an application or a service is then the real one.
- Cloud bills typed in, or imported monthly from AWS, Azure or Google Cloud
- A month that breaks from the trend is flagged, with the size of the jump
- What AI agents and tools charged for the work counts too
- Portfolio adds up every program and project, filtered by department, billing template or tier
05/ Forecast and act
Every project opens on the answer
Open a project or a program and the first line says where the work will land and what you can do next. The figures behind that line are one click away.
- Budget, spent and forecast for the whole project and each phase
- Each finished task’s estimate beside the real hours
- What was spent, day by day or week by week, by person and task
Try a plan before you commit
The Simulator plays out the remaining work thousands of times, from each task’s estimate and spread, each person’s hours, time off and holidays, and the pace kept so far. You get a likely date, a range and the chance of making your target.
- Spread the work, or work back from a date to the hours a week it needs
- Save the options you are weighing and compare them side by side
- See which parts of the plan move the date most
- When a squad cannot make the date, see the role holding it up and who has time to add
How Financials compares
A different starting point
Established planning tools start from the budget and allocate cost down to the work. Financials starts from the work itself, so cost, margin and dates come from what your teams actually do.
| Other vendors* | FlashTeams Financials | |
|---|---|---|
| Starting point | The budget and the ledger, with cost allocated down to the work | Built from the workCost adds up from each engineering task |
| Effort estimates | Entered by teams, as points or hours | Every task estimated for youLearned from the tasks and code you already have |
| Keeping estimates current | Re-estimated by teams as the work changes | Learns on its own, every weekRefit on finished tasks, with no one re-estimating |
| Delivery forecasts | Based on velocity and capacity, where available | Dates you can plan aroundSimulated task by task with real calendars |
| Pricing and margin | Cost allocation, showback and chargeback | Margin before you commitRates or a fixed price, with the chance of a loss |
| Budgets and forecasts | Planning, budgeting and forecasting | Plans that stay currentMonthly plans, forecast versions and approvals |
| Cost sources | Finance, cloud and vendor data, through integrations | People and agents, countedLogged time plus cloud, license, vendor and AI costs |
| Cost views | Configurable models across services and business units | Every view of costProject, program, application, service and department |
Already have a planning tool?Keep it. Financials sits beside it and gives delivery leaders cost, margin and dates from the work as it happens.
* Other vendors: IT financial management and portfolio tools such as Apptio and Targetprocess, and other financial forecasting applications. Descriptions reflect publicly available product information as of November 2026, and capabilities vary by product, edition and configuration. Apptio and Targetprocess are trademarks of their respective owners.
How the numbers are worked out
Numbers you can check
Every figure in Financials traces back to records you can open.
A range, not a guess
Every forecast shows a likely value with a reasonable low and high.
Built up from each task
Each task has a typical time and a spread of its own, and the forecast updates as tasks finish.
Counted once
When a timesheet and a task record the same work, the hours count once, not twice.
Agent time, checked
An agent starts and stops its task’s clock itself. A clock left running is caught.
Every figure opens up
Any total opens onto the people, tasks, bills and months behind the number.
The right people see the right numbers
Internal cost rates stay with owners, executives and admins. Project managers see billing rates for their own departments.
Getting started
- 01/
Set rates
Import them in bulk or start from ready-made tiers, then mark billable time.
- 02/
Keep working
Time from people and agents, and task estimates, flow in as your teams work.
- 03/
Add budgets and costs
Monthly plans, licenses, vendors and infrastructure.
- 04/
Connect cloud billing
AWS, Azure or Google Cloud, imported monthly.
See Financials on your own projects.
Ask us for a walkthrough with your rates and a few of your live projects.